Choose your pass from the options below.
You will then be redirected to the registration platform to
select your pass and complete payment.
👉 Access the registration platform
Registration fees
| Category | Fee incl. VAT | Participation fee (excl. VAT) |
|---|---|---|
| SPONSORING | 6 000 € | 5 000 € |
| SPONSORING + EXHIBITOR | 8 100 € | 6 750 € |
| EXHIBITOR | 3 600 € | 3 000 € |
| 4-day Exhibitor supplementary pass – incl. Gala Dinner | 588 € | 490 € |
| 4-day Exhibitor supplementary pass – excl. Gala Dinner | 480 € | 400 € |
| PARTICIPANT – Early fee (until May 31, 2026) | 960 € | 800 € |
| PARTICIPANT – Regular fee (from June 1, 2026) | 1 152 € | 960 € |
| PRESENTING AUTHOR (until May 1, 2026) | 930 € | 775 € |
| STUDENT – Early fee (until May 1, 2026) | 540 € | 450 € |
| STUDENT – Regular fee (from May 2, 2026) | 660 € | 550 € |
| 1-day Participant – incl. Gala Dinner | 420 € | 350 € |
| 1-day Participant – excl. Gala Dinner | 336 € | 280 € |
| GALA DINNER ONLY | 240 € | 200 € |
What’s included
Participant passes
- PARTICIPANT (Early / Regular): access to the scientific sessions and the exhibition over the conference days, gala dinner and visits
- PRESENTING AUTHOR: participant access for authors presenting an oral or poster contribution (rate conditions apply). It includes access to scientific sessions and exhibition, gala dinner and visits.
- STUDENT (Early / Regular): discounted participant access for students (including students presenting an oral or poster contribution, rate conditions apply). It includes access to scientific sessions and exhibition, gala dinner and visits.
- 1-day Participant: conference access for one day, with or without Gala Dinner depending on your selection.
- GALA DINNER ONLY: access to the Gala Dinner only (no conference participation).
Exhibitor & Sponsor packages
- EXHIBITOR: exhibition space with basic equipment (1 table, 2 chairs, electricity) + logo visibility on the event website and in printed materials (programme & conference catalog) + 1 participant pass.
- 4-day Exhibitor supplementary pass: additional exhibitor pass for 4 days (with or without Gala Dinner depending on your selection).
- SPONSORING: enhanced visibility (website + link, announcements/emailings, ads in selected media, programme & catalog) + 1 A5 advertising page in the conference catalog + 2 participant passes + VIP table at the Gala Dinner.
- SPONSORING + EXHIBITOR: combines the benefits of both packages.
Direct booking online for exhibitors and sponsors
To book your sponsor or exhibitor packages online, please use the dedicated form:
Practical information
Getting to the Pierre Baudis Convention Centre
👉 Access
Accommodation
👉 View hotels near the event
Contact
đź“ž +33 (0)5 59 41 74 42
✉️ ewshm2026@terresetcie.com
Do I need a visa?
Participants from non-EU countries that are not covered by a visa-free regime
or a specific visa waiver agreement with the European Union
must hold a valid visa for the duration of the conference.
The EU visa policy is available here:
👉 EU visa policy link
Participants are strongly advised to apply as early as possible at the French embassy
or consular office in their country of residence.
Please note that the visa application process may take several months.
For detailed and up-to-date information, please refer to the official French visa website:
👉 France Visa – official guidelines
or contact the relevant French diplomatic representation.
Official letter of invitation
Participants who require an official letter of invitation for visa or travel
authorisation purposes may request one by completing the following form:
